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Property Management System
Easy to learn and use, runs over the LAN, Internet or both. Built on Microsoft .NET Framework 2.0 with SQL Server 2000
& SQL Server 2005 support on a Scalable n-Tier Architecture
System Aims:
The system is designed to provide customers with full-featured, web-based property
management system which developed to handle all property management needs and to
create a product that allows property owners to organize their properties, maximize
profits and avoid costly management errors. It’s our goal to provide you with superior
service at all the time.
System Main Modules:
1. Lease Management
2. Financial Transactions
3. Marketing
4. Maintenance
5. Documents and Letters
6. Feasibility study
System Major features:
- Web-based, AJAX enabled
- Bilingual system that offers its services in both Arabic and English languages,
with the ability to add another languages.
- Multi company system.
- User friendly.
- User Customizable Menu.
- Advanced search capability.
- Easy customer support.
- Advance Security module.
- Managing financial transaction (Prepayments, Issue voucher, Receive voucher).
- The ability of the integration with any ERP solution.
- Multiple currency system.
- Detailed Tenant, customer profile.
- Electronic archiving for real estate photos and charts.
- Renting Contracts with Multi Location Capability.
- Sales Management.
- Checks Management.
- Follow Up Maintenance Orders and preventive Maintenance.
- Manage Rent Request applications.
- Waiting List.
- High level of customization by enabling the user to customize system descriptions
and messages.
- Advanced report capabilities (Report Designer).
System Modules Major Specification
Properties, Buildings, Units:
- Organize property, Buildings and Units.
- The ability to specify and consider the property, building, or unit specification
upon company requirement.
- A full description of each property, building and unit.
- Display statistics of the property, building or unit components (rented, not rented,
and moved out.
- Duplication option which allow the user to define the same data in an easy way for
each property, building, unit.
- Get a summary of latest tenant/occupant, and current status for a selected real
estate unit.
- Renting history displays all the previous renting contracts for a selected unit.
- Maintenance history which displays all the maintenance orders to a selected property,
building or unit.
- Specification Template which can be used to describe the property, building or unit.
- Hierarchy report which displays all properties and the buildings and units contained
under each property.
- Save tenants/occupants personal details.
- Keep a log of all important contact numbers and Info.
- Full Lease details and transaction (Move out, Renew...).
- Display the latest movement done by the Tenant.
- Automatic calculation of renting period and value.
- Advanced search capability.
- The ability to deal with more than one location within a single lease.
- View transaction history for a specific lease.
- Security Deposits: allocated Security deposits for each tenant/occupant and real
estate unit.
- Automatically generate scheduled payments for each Tenant/Occupant.
- Quick view of tenet payment history.
- Automatically track Tenant/ Occupant payments against scheduled.
- Flexibility through enabling the user of adding a custom field and comments.
- History of Letter sent – Keep dates record of all letter sent to each Tenant.
- Prospective tenant: keep a list of rental applicants and record details about them.
- SMS Reminding.
Financial Transaction:
- Check register.
- Checking Account tracking.
- Payment Details: Records prepayments, payment of cash, check or credit toward charges,
apply the payment transaction easily with one click.
- One time charge.
- Quick and easy way to track income on your properties.
- Charge back all or part of the charges to tenant.
- Various retrieving criteria.
- Issue Voucher Ü easy to use for managing your expenses.
- Receive Voucher Ü easy to use tool for managing your receivables. Enter your client
payments as they are received, Payment’s can be entered as cash money or checks.
- Prepayment – in which you may record your clients (customers /tenants) down payment
to confirm there agreement with the owner regarding the sold or rented units. Payment
can be entered as cash money or checks.
- Checks - doing the necessary follows up for the incoming checks while tracking the
status for each check” receivable, under collection, collected, returned”. Work
orders are property, building or unit repair requests. It includes details of what
needs to be done, where and when, as well as a list of quotes from contractors.
This function tracks the job from the original problem through to job completion.
- The ability of managing number of maintenances works that belongs to a real estate
by grouping them into a work order and tracing the status of each work order maintenance
separately, or the whole work order.
- Tracks current status of all maintenance requests.
- Duplication option which allows the user to create many work orders for a chosen
property, building or unit in an easy way.
- Run Maintenance codes for each work order to be tracked.
- Detailed vendor /Contractor profile.
- Note the quality of contractor work, for future Reference.
- The ability to charge with the tenant with a percent of maintenance cost.
- Define items (In Details) which is used during the work order or preventive work
order process.
- Managing Preventive maintenance by automatic generating of work orders depending
on the next effective date, frequency and stop date.
- Complete description of the problem to be fixed.
Sales transactions:
- Full customer personal profile.
- Keep a log of all important contact number and Info.
- Multi customer support.
- Display financial issues related to the customer.
- Flexibility through enabling the user of adding a custom field and comments.
- Full financial integration.
- Automatically generate scheduled payments for each customer.
- Automatically track customer payments against scheduled.
- Tracks current status of all payment.
- The ability of modifying payments manually.
Feasibility study: A module that helps management to take good
decisions in real estate investment through calculating the period of capital return
and start making a profit, this module contain a lot of reports and charts.
Documents and letters:
- A small editor that enable the user to create his own letter templates.
- The ability to re-design current templates or newly created.
- All letter templates are written for you in a concise and persuasive tone. Just
fill in the blanks and print them out.
Letter templates Included:
- Lease contract renewal-first notice.
- Contract forthcoming expiry-second notice.
- Lease contract - Final renewal notice.
- Ask for a payment.
- Property Handing.
- Property Offers. Sample Screen Shot.
Reports:
- Report wizard ( a feature that allow the end user to create his own reports).
- A complete set of reports which covers all the Administration needs.
- Easy exporting reports to other windows application format (MS-Word, Excel, text,
PDF) so you can easily edit your report using the familiar commands and features
within these programs to suite your need.
- The ability of Sending reports via mail.
Real estate Explorer:
- The ability to search for the real estates according to a group of selected specifications
with there quantities.
- The ability to determining the class of the real state (unit, building or property.
- Various retrieving conditions through determining some criteria such as (usage,
real state statues, country, city, district, Annual rent according to a specific
range, components, year build.).
Lease explorer:
An Advanced form which enable users to lease information within a set of criteria’s
Lease reports:
- All reports can be sorted in many helpful ways, and filtered to provide the information
you really need.
- Report data can be limited according to multi criteria options as time period, property,
building or unit name….and more.
- Produce various lease reports.
- Valid Contracts Report.
- Expired Contracts Report.
- Building Accommodation Report.
And many other …….
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